Terms and Conditions

Who Can Register?

Only students in grades 3-12 may register for our regular online classes. Adults or teachers-in-training may take classes marked as for adults, but no adults are allowed in our regular online classes during the school year. 

Registration & Payment

Payment for your courses is required to register and reserve your spot in the course. At checkout you will have the option to pay in full with a credit card or set up a payment plan from an authorized checking account. For payment plans, 25% of the total balance is due at checkout, with the remaining balance split evenly over the subsequent months based on the payment plan available at the time of registration. Missed or returned payments may result in removal from courses. You are not eligible for any discount that might be available if you are splitting your registration into payments. Summer and winter term courses are not eligible to be paid with a payment plan. Payment plans are also subject to the Drop Policy below.  

Drop Policy, Transfers, and Refunds

Because of busy schedules and potential conflicts with the class times, some people may find that they have to drop a class. All drop requests must be received via a refund or exchange request on your student account at www.memoriaacademy.com/my-account. 

Drop Policy: Once registration opens for the school year, if it is necessary to drop a course there is a $50 drop fee per Summer course, $75 per Semester course (excluding Essay Intensive which is assessed at $100), and a $100 drop fee for every year-long course. Adult intensive courses incur a $50 drop fee. The drop fee will always be assessed per course and covers administrative costs. You will receive a full refund minus the drop fee if withdrawing before the final drop date. Winter courses are non-refundable. 

A student is allowed to attend two weeks of class, and if he or she needs to drop the course only the drop fee will be assessed. After 5 PM on the second Friday of the term in which a course begins, no refunds will be issued. If a student registers mid-year or some other time during the school year, the student/family still has two weeks within which the course may be dropped with a refund, minus the drop fee. 

You may still request to withdraw from a course after the refund deadline. Though you will not receive a refund, your student may move to auditing status. Your student may still access course materials (except assessments) but will receive a “W” on the official grade report. Attempting to withdraw after November 1st for full-year and fall courses or after April 1st for spring courses will trigger a “W while passing” or “W while failing” based on your student’s current progress in the course. 

Transfers: A course transfer should be requested in the student account at www.memoriaacademy.com/my-account. Upon requesting a transfer, the administration will either approve or cancel the request. You will be notified by email. Any difference in price will be either refunded via store credit or paid once the exchange is approved. Requests to transfer from one course to another must be submitted within the drop/refund period.  

*These policies apply to Diploma Program students. No partial refunds or credits will be issued for drops beyond the refund deadlines.

Class Times & Cancellations

Class times for most classes will be published during the spring, and many classes will have multiple times, so as to provide you with the greatest degree of flexibility in your schedule. Memoria Academy reserves the right to cancel courses with fewer than 6 students. If this happens, you will receive a full refund for the course or a credit for another course, whichever you prefer. 

Occasionally a situation arises when a teacher must provide a recorded lecture or an alternate section or course meeting time in lieu of the regularly scheduled live class. This does not happen very often since we have a list of qualified substitutes, and normally we have advanced warning about these kinds of situations. Some examples are an unavoidable physician appointment, sickness, or death in the family. Providing a qualified substitute teacher is the first course of action, but occasionally we’ve had to utilize a pre-recorded lecture or a change in section and/or meeting time if a substitute was unable to fill in. 

Class Size

We strive to keep our class sizes small and believe that an overcrowded classroom is detrimental to learning. Most of our classes are capped at 15-16 students. 

Switching Class Sections

As a general rule, we try to publish most of the available sections for each class early. However, we will sometimes announce a second or third section of a class after the initial section is published. We ask that those who sign up for a particular day and time stay with the day and time initially chosen. If you find that there is some sort of unavoidable conflict (e.g. your co-op day was switched) then simply request a transfer in the “My Account” section of our site, and we will try to accommodate your request.  

Parental Responsibility

We believe that the parent should take the primary role in the education of their students. Registration with Memoria Academy does not mitigate this responsibility but enhances it through a partnership with our teachers. Memoria Academy teachers are assigned to teach and grade student assignments (unless assignments are automatically graded), as well as to communicate with students and parents via the Forums to carefully lead students to a mastery of the subject matter. Parents are not responsible for teaching the content or grading assignments, but they are still responsible for checking up on their students. Two easy ways to do so are:  

(1) Log in with the student’s information and check progress and grades.  

(2) Spot check the student’s work every week.  Spot-checking can be done by taking a quick look at the homework, exercises, or student guide the student is filling out that week (if applicable).  Parents should also check to see that quizzes, tests, or assignments that need to be submitted are completed by the given deadlines. In some cases, when there are written assignments required, parents may want to help proofread work before it is submitted. At times, a teacher will require a parent to confirm that quizzes and/or exams were taken without cheating.  If this is the case, then the teacher will let you and your students know ahead of time. 

Please make sure that you have both a parent email address and telephone number on file with us. These information fields are located in the student profile both at memoriaacademy.com and mpoa.memoriapress.com.  

Parents must also read and be familiar with the Parent and Student Handbook and abide by the MA Parent Agreement (p. 5 of the Parent and Student Handbook). All new students are also required to attend a General Orientation or view the recording.

Cheating and Plagiarism

Memoria Academy’s policy on cheating and plagiarism is spelled out on page 10 of the Parent and Student Handbook. It states: “MA expects academic integrity from all students. Academic dishonesty, including but not limited to, cheating, AI-assisted work, plagiarism, or assisting another student to do any of these things, is subject to disciplinary action or expulsion. 

Generally, the first confirmed offense receives a 0% on the assignment or quiz in question. Additional confirmed offenses may be met with expulsion from all classes in the Academy for the remainder of the year. 

No refunds will be given for students who are expelled from Memoria Academy due to cheating or plagiarism. 

Contact Information

At all times it is the responsibility of the student and parent to keep all contact information located in the student’s profile updated. Much of our communication takes place through email so having up-to-date information is crucial.  This information includes a valid student email, parent email, and a telephone number. This information can be updated by logging in as your student at memoriaacademy.com and clicking “Account Details” from the “My Account” menu. From there you can edit the student profile.  If for some reason you think you are not receiving our communication, please let us know. 

Documentation and Transcripts

The Academy provides grade reports at the end of each school year and transcripts upon request. A 24/7 grade book is available to students and parents on each class page. Grade reports for each course, a summary of the grades from all courses taken, and unofficial transcripts are available on each student’s portal. To request a student’s official transcript be sent to another institution, please complete this form. Official transcripts require a $25 fee; it must be paid before the transcript can be sent. 

Privacy & Copyright

We respectfully ask that parents and students refrain from sharing or distributing any of the resources we provide through Memoria Academy to any external website, through email, or any other medium. These resources include any materials distributed by the teacher as well as the class session itself. Students may not distribute the Adobe Connect link to their classroom, share the live class/class recordings, or otherwise make the class session accessible to students who are not registered for the class. All information is privileged.